Construction project management in Zanzibar
Project management in Zanzibar means we act for you on site while you live elsewhere. After every stage we check the work against the drawings and the estimate and send a dated photo report on WhatsApp, on our own build or one run by another contractor. We work in Zanzibar only.
Opens a WhatsApp chat with Coral & Teak. No forms.
What we do: project management in Zanzibar while you live abroad
At each agreed stage we are on site in your place, compare what is built with what was agreed and report what we found. Every decision stays with you, wherever you live.
Our role depends on who holds the building contract. On a house or villa we build ourselves, stage reports are part of how we run the job (villa construction in Zanzibar). When another contractor builds, we act for you, not for them, and check their work, deliveries and payment requests. Before you sign with any builder, see how to check a contractor's registration in Zanzibar.
Projects built in phases follow the same method with more check points. On a lodge or a small hotel, several blocks can be at different stages at once, each with its own record (hotel construction in Zanzibar). For an example of a record with photo dates, open the villa build shown stage by stage.
What construction project management in Zanzibar includes
The service covers checks, records and the defects list, not the design or the building work.
Included
- A site visit at each agreed stage, with a dated record of what was checked
- Photos of each checked stage sent to you on WhatsApp
- Finished work compared with the drawings and the bill of quantities
- Each stage payment request checked against the work in place
- Material deliveries checked against the order
- A written note for every change, for you to approve first
- A defects list before handover and a recheck once items are fixed
Not included
- We build on a plot you already hold.
- Design and drawings, which belong to our architecture service
- Legal advice on contracts, permits or disputes
- Work outside Zanzibar
How project management runs, stage by stage
Each site visit ends in a dated photo report you can read from abroad, and the first one records the site as it stands. The checks follow the stage order of a build.
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Your documents and questions
You tell us what is being built and send the drawings, the estimate or bill of quantities and the contract, if there is one.
You receive: A list of missing documents and the points we will check.
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Starting-point visit
We visit the plot or the build and record what stands, what is open and what is stored on site.
You receive: A dated photo report that serves as the reference for later stages.
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Check points agreed
From the contract or our estimate, we set the stages at which work is inspected and payment can be requested.
You receive: A written list of what must be finished at each stage.
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Inspection at each stage
We compare the work with the drawings and the bill of quantities and photograph anything that differs.
You receive: A photo report on WhatsApp: what passed and what must be fixed.
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Payment and delivery checks
Before a stage payment, we confirm the work it covers is in place. Deliveries are checked against the order.
You receive: A short note: ready for payment, or what comes first.
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Your own defects check before handover
Before the builder hands over, we check the building for you, apart from the builder's own inspection, and record each defect with photos. After repairs, each item is checked again.
You receive: An independent defects list for you, with photos, and a closing report once every item is closed.
What the time and cost of project management depend on
Scope sets both: who builds, which drawings exist and how closely you follow the work. We price builds the same way, from documents rather than a rate, as explained in how a building estimate is put together.
| Factor | Why it matters | What we need from you |
|---|---|---|
| Who holds the building contract | On our own build, checks are part of our process. On another contractor's site, we first learn their documents and how they report. | The building contract and a site contact. |
| How complete the drawings are | Every check compares work with a drawing. With gaps or old revisions, we first agree the reference with you. | The latest drawings and approved changes. |
| Stage of the build when we join | Joining midway, we first establish what is already built and covered up. | Photos and payment records so far. |
| Number of buildings and storeys | More buildings, blocks or storeys mean more check points and longer visits. | A site plan with each building marked. |
| How closely you follow the work | A report after every stage is the base. Extra visits or video calls add time on site and at the desk. | How you prefer to receive reports. |
What we need from you to start site checks
Three facts are enough to plan construction project management for your site: what is being built, where the job stands and which documents exist.
- What is being built: villa, house, lodge, hotel or renovation
- Where the plot is, by area or nearest village
- Where the job stands: not started, under way or near handover
- Who the builder is, if one is chosen
- Any drawings, estimate or contract you already have
- Your time zone and whether you plan to visit
Questions about project management in Zanzibar
How much does construction project management cost in Zanzibar?
We do not publish a fixed fee, because the work differs from site to site: one villa is a smaller job than a hotel in several blocks. Send the drawings, the contract and current photos, and we prepare a written quotation for that scope.
Do I need to come to Zanzibar during the build?
Not for routine checks, since reports and decisions go through WhatsApp. A visit helps if you want to see finishes in person. If you cannot travel, we do the handover walk-through on a video call and send the defects list with photos.
What happens if the builder does not follow the drawings?
We photograph the difference, mark it on the drawing and send it to you and the builder. The stage is not signed off until it is fixed or you approve the change in writing. Holding back a payment stays your decision under your contract.
Can you take over a build that has stalled?
Yes. We start by recording the state of the site and comparing it with the drawings and the payments made. That shows the gap between money paid and work done, and from there we agree with you how the job continues and who finishes it.
Who checks the work when you are also the builder?
On a build we run, stage photos, drawing checks and the defects list are part of the job. If you want a separate check, you can appoint your own representative, and we give them the drawings and site access at each stage.
Send a few lines about your build and any documents you hold. We reply on WhatsApp with the first checks we would make on site.
Request an estimate